Hong Kong rental handover record
Keep what you observed separate from what still needs an answer. Use this blank record at move-in, move-out or a later visit, alongside photographs you keep yourself.
A CLEARER STARTING POINT
Give “how it looked then” a paper trail.
It is not a pass-or-fail inspection or a handover acceptance. No sign-up or photo upload is needed.
- Record the location, viewing status, visible details and open questions for each item.
- Link your own photographs by reference, with the date and direction recorded separately.
- Adapt a neutral notification, then decide whether and how to send it yourself.
How to use it
- 01
Define the visit
Enter the date and purpose, then record rooms or items separately. Mark places you did not check, could not reach or considered inapplicable; do not treat them as clear.
- 02
Describe rather than diagnose
Use visible details such as location, colour, marks and approximate extent. Leave uncertain causes or pest identity open. Do not dismantle fixtures, access hazardous areas or touch unknown material to fill in this record.
- 03
Check the references and wording
Match photo references to the entries. Edit the notification and remove unsupported conclusions or unnecessary private details. Keep original files and correspondence in your own records.
YOUR WORKSHEET
Rental handover: pest & mould observations
Worksheet entries stay in this page's memory. This tool does not upload, transmit or store field contents. Reloading or leaving the page may lose your work. Names, phone numbers and full addresses are unnecessary; keep photographs separately. You control any printed or saved copies.
Averta · 2026-09-18 · https://avertapest.com.hk/en/tools/rental-handover-checklist
An original record-keeping and communication aid, not a professional property inspection, pest diagnosis, legal opinion, allocation of liability or formal handover acceptance. Blank fields, photographs and viewing statuses do not certify safety or absence of pests.
Fill in and print the worksheet
Printing includes your current entries. Check the page breaks in print preview and keep downloaded files yourself.
Observation log
Photo reference log — no uploads
Up to six entries of each type; use another blank sheet if you need more.
About this record
- Record reference
- Not entered
- Date viewed
- Not entered
- Time viewed
- Not entered
- Purpose of record
- Not entered
Observation 1
- Location and item
- Not entered
- Viewing status
- Not checked / could not view
- What you saw / why it was not checked
- Not entered
- Photo reference
- Not entered
- Question to clarify
- Not entered
Photo 1
- Photo reference / filename
- Not entered
- Date taken
- Not entered
- Time taken
- Not entered
- Location, direction and notes
- Not entered
Editable notification template
Replace the bracketed prompts before sending through your own chosen channel. This tool sends nothing. The wording does not record acceptance, an admission or an agreed arrangement.
Hello, on [date / time] I recorded the following at [location]: [describe only what you observed]. Photo references: [references; remove if none]. Questions still to clarify: [questions]. Please confirm receipt and let me know the next contact or viewing arrangement. This note records observations from that visit; it does not establish a cause or responsibility.
TAKE IT OFFLINE
Download. Print. Share.
The PDF is a blank print template, not a fillable PDF. Open the CSV in a spreadsheet to edit it. Neither download contains your online entries.
For property teams, agents & editors
These original blank templates are free to use, adapt and share. Credit to Averta is welcome, but a link is not required. Official reference material is separate and does not imply endorsement.
Averta — Hong Kong rental handover record. 2026-09-18. https://avertapest.com.hk/en/tools/rental-handover-checklist
Scope & source notes
An original record-keeping and communication aid, not a professional property inspection, pest diagnosis, legal opinion, allocation of liability or formal handover acceptance. Blank fields, photographs and viewing statuses do not certify safety or absence of pests.
Templates prepared by Averta. These are background references, not endorsements of this tool.
- Rating and Valuation Department
Official starting point for general tenancy information. This worksheet is not a government form or a substitute for the tenancy agreement or individual legal advice.
Before you use this resource
Does completing this mean I have accepted the property's condition?
No. It records observations only and contains no signature or acceptance clause. It does not settle responsibility, payment or promises. Review any formal handover document separately.
What if I have no photograph or cannot view an area?
Leave the photo reference blank. Select not checked / could not view and explain the limitation. Missing evidence does not establish that an item is clear.
Will this identify a pest, explain mould or decide who is responsible?
No. Written notes and photographs are not a site assessment. The worksheet provides no pest diagnosis, treatment instruction or tenancy-liability decision.
May a landlord, tenant or agent reuse it?
Yes, including adapting the blank template for free. Remove unnecessary private information before sharing and make clear which observations are yours, rather than someone else's confirmation.